Copier Rental
Rental covers everything in one monthly fee — equipment, delivery, toner, parts and service — on a term as short as 30 days. Use it when you cannot commit to a lease: a job site, a temporary office, a seasonal spike, a trial before purchase, or a gap while a leased machine is replaced.
Delivery and pickup, installation and network setup, all toner for the duration, all parts and labor, and preventative maintenance. There is nothing to buy separately except paper. If the machine fails we replace it rather than repair it on a long timeline, because a rental customer usually has a deadline.
Construction and project sites that exist for eight months. Legal teams staffing up for a trial. Accounting firms through tax season. Offices between locations, or waiting on a build-out. Organizations that want to run a machine for ninety days before committing to five years on it. Event and conference production. Disaster recovery when an existing device is out of service.
If your need runs longer than about eighteen months, compare against copier leasing — past that point a lease is almost always cheaper per month.
Short-term rentals of 30 to 90 days generally require no credit application, just a purchase order or card on file. Terms of six months and longer are usually priced lower per month and may involve a short credit review. Rates depend on the machine, the term and the location.
Most of the catalog is available to rent, from a compact desktop multifunction device up to a floor-standing 45 page per minute colour machine. Production equipment can be rented but needs more lead time and a site survey for power and floor loading.
Featured equipment
A sample of what's typically in stock for short-term placement, from a compact desktop unit to a floor-standing production machine. Availability changes daily — confirm your model and dates with us directly.
Read next
Rental is the expensive option per month and the cheap option per commitment. Knowing where those two facts cross is the whole…
Updated July 25, 2026A job site trailer is the hardest environment an office machine ever sees: dust, temperature swings, unreliable power and no network. Specify for…
Updated August 12, 2026Most rental problems happen in the first two hours, and almost all of them are site problems rather than machine problems. Ten minutes of preparation…
Updated June 24, 2026Copiers are the last thing anyone plans for in a move and the first thing everyone misses. There are two workable approaches, and one very expensive…
Updated August 6, 2026Questions
Thirty days. Shorter arrangements are possible for events and conferences but are priced as a flat job rather than a monthly rate.
Yes. Rental pricing includes all toner, all parts, all service labor and preventative maintenance. Paper is the only consumable you supply.
Not for short terms of 30 to 90 days, where a purchase order or a card on file is enough. Longer rentals may include a brief credit review because they are priced closer to lease rates.
On rentals of six months or longer we will usually credit a portion of what you have paid against the purchase or lease of the same machine. Ask for it to be written into the rental agreement at the start rather than negotiated at the end.
In the Twin Cities metro, often within one to two business days for stocked models. Elsewhere in the country, typically three to five business days depending on the machine and the destination.
Give us a start date, an end date and a city, and we will confirm availability and a monthly rate, usually the same business day.
